Bylaws and Meeting Minutes

The bylaws below were adopted at the Annual Membership Meeting on April 25, 2026, amending the versions of June 1996 and October 1994. The text is reproduced as adopted.

Article I – Name

THE ORGANIZATION SHALL BE KNOWN AS THE PHOENIX HOMESTEADS ASSOCIATION.

Article II – Object

THE OBJECTIVE OF THE ASSOCIATION SHALL BE TO PROMOTE COMMUNITY AWARENESS AND INVOLVEMENT AS IT RELATES TO SUCH CONCERNS AS NEIGHBORHOOD SOCIAL EVENTS FOR PERSONAL CONNECTIONS, PROPERTY VALUES, SAFETY, TRAFFIC, BEAUTIFICATION, ETC. IN ORDER TO MAINTAIN AND/OR IMPROVE THE QUALITY OF LIFE IN THE COMMUNITY.

Article III – Membership

PEOPLE LIVING IN THE AREA BOUNDED BY THOMAS TO OSBORN ROADS AND 24TH TO 28TH STREETS, NOT INCLUDING OBSORN COMMONS OR BEEKMAN PLACE, ARE MEMBERS OF THE ASSOCIATION. MEMBERS MUST REGISTER THEIR CONTACT INFORMATION WITH THE ASSOCIATION IN ORDER TO BE ELIGIBLE TO VOTE ON ASSOCIATION BUSINESS. RESIDENTS OF OSBORN COMMONS AND BEEKMAN PLACE, OR OTHER INTERESTED NEIGHBORS, MAY JOIN OUR ACTIVITIES AS ASSOCIATE MEMBERS BUT CANNOT VOTE ON ASSOCIATION BUSINESS.

Article IV – Dues

VOLUNTARY MEMBER AND ASSOCIATE MEMBER DUES ARE PER HOUSEHOLD AND PAID TO THE TREASURER EACH APRIL. THE DUES AMOUNT IS SET BY THE BOARD OF DIRECTORS (THE BOARD).

Article V – Finances

SINGLE EXPENSES OVER $100 INCURRED ON BEHALF OF THE ASSOCIATION SHALL BE APPROVED BY THE BOARD. HOWEVER, ROUTINE REPLENISHMENT OF PERISHABLE SUPPLIES FOR ANNUALLY PLANNED EVENTS MAY BE PURCHASED BY OR WITH THE APPROVAL OF THE TREASURER.

Article VI – Meetings

1. A MEMBERSHIP MEETING SHALL BE HELD ANNUALLY IN APRIL TO ELECT BOARD MEMBERS AND/OR CONDUCT OTHER ASSOCIATION BUSINESS. AN AGENDA SHALL BE PROVIDED TO ALL MEMBERS AT LEAST TWO WEEKS PRIOR TO A MEMBERSHIP MEETING. 2. REGULAR BOARD MEETINGS SHALL BE HELD AT LEAST QUARTERLY. THE DAY, TIME, AND PLACE OF EACH MEETING WILL BE SET BY THE BOARD WITH AT LEAST TWO WEEKS NOTICE TO ALL MEMBERS. BOARD MEETINGS ARE OPEN TO ALL MEMBERS. 4. ALL MEMBERS SHALL BE NOTIFIED OF THE DATE, TIME AND PLACE OF ALL REGULAR BOARD AND MEMBERSHIP MEETINGS AT LEAST TWO WEEKS IN ADVANCE. 5. SPECIAL MEETINGS OF THE BOARD AND THE MEMBERSHIP MAY BE CALLED BY THE PRESIDENT. SPECIAL MEETINGS OF THE BOARD DO NOT REQUIRE TWO WEEKS NOTICE TO MEMBERS SO LONG AS MINUTES ARE KEPT AND DISTRIBUTED TO THE MEMBERS IN DUE COURSE.

Article VII – Elections

1. THE BOARD SHALL BE MADE UP OF SEVEN MEMBERS. A MAJORITY VOTE OF THE REGISTERED MEMBERS PRESENT AT THE ANNUAL MEMBERSHIP MEETING SHALL DETERMINE THE ELECTED MEMBERS OF THE BOARD. MEMBERS WHO HAVE NOT YET REGISTERED THEIR CONTACT INFORMATION MAY DO SO AT A MEMBERSHIP MEETING AND STILL BE ABLE TO VOTE. 2. THE BOARD SHALL ELECT THE OFFICERS FROM ITS MEMBERS AT THE FIRST REGULAR BOARD MEETING AFTER ELECTION. THE OFFICERS OF THE ASSOCIATION SHALL BE PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER. 3. BOARD MEMBERS SHALL SERVE TWO-YEAR TERMS, ELECTED IN ALTERNATE YEARS AT THE ANNUAL MEMBERSHIP MEETING. FOUR MEMBERS SHALL BE ELECTED IN ONE YEAR, AND THREE MEMBERS ARE ELECTED AT THE NEXT ANNUAL MEETING. INTERIM BOARD VACANCIES SHALL BE FILLED BY THE BOARD TO COMPLETE THE TERM OF THE DEPARTED BOARD MEMBER.

Article VIII – Duties of the Officers

1. PRESIDENT – THE PRESIDENT SHALL PRESIDE AT ALL MEETINGS OF THE MEMBERSHIP AND THE BOARD. THE PRESIDENT SHALL BE RESPONSIBLE FOR COMPLETION, UPDATES, AND FILING OF ALL LEGALLY REQUIRED DOCUMENTS AND ACCEPT ALL DOCUMENTS SERVED UPON THE ASSOCIATION. 2. VICE PRESIDENT – THE VICE PRESIDENT SHALL PRESIDE IN THE ABSENCE OF THE PRESIDENT. 3. SECRETARY – THE SECRETARY SHALL TAKE MINUTES OF ALL MEETINGS. COPIES OF THE MINUTES SHALL BE RETAINED ELECTRONICALLY WITH A BACKUP COPY MAINTAINED IN HARD COPY AND/OR A SEPARATE DIGITAL DEVICE. THE SECRETARY SHALL DISTRIBUTE MINUTES AS DIRECTED BY THE BOARD. 4. TREASURER – THE TREASURER SHALL RECEIVE AND ACCOUNT FOR THE COLLECTION AND DISBURSEMENT OF ALL MONIES OF THE ASSOCIATION AS APPROVED BY THE BOARD. THE TREASURER SHALL MAINTAIN A CURRENT INVENTORY OF ALL ASSOCIATION EQUIPMENT AND SUPPLIES.

Article IX – Committees

COMMITTEES SHALL BE CREATED AND DISSOLVED AT THE DISCRETION OF THE BOARD.

Article X – Amendments

THESE BYLAWS MAY BE AMENDED AT ANY MEMBERSHIP MEETING BY A TWO-THIRDS VOTE OF THE REGISTERED MEMBERS AND TAKE EFFECT IMMEDIATELY. PROPOSED AMENDMENTS MUST BE APPROVED BY THE BOARD AT LEAST 30 DAYS BEFORE A SCHEDULED MEMBERSHIP MEETING. A COPY OF THE PROPOSED AMENDMENTS MUST BE PRESENTED TO ALL MEMBERS AT LEAST TWO WEEKS BEFORE THE SCHEDULED MEMBERSHIP MEETING.

Article XI – Parliamentary Authority

THE MOST CURRENT EDITION OF ROBERT’S RULES OF ORDER SHALL BE THE AUTHORITY ON QUESTIONS NOT COVERED BY THE BYLAWS.

Amended: April 25. 2026

Amended: June 1996 (Article III – Section 1)

Amended: October 1994

Meeting minutes

Minutes of Board and Membership meetings, most recent first.